The Accounts Payable Officer will be responsible for processing vendor invoices, ensuring accuracy and timeliness of payments, and maintaining detailed financial records. Additional responsibilities include verifying financial data, reconciling accounts, communicating with vendors, and assisting with month-end closing procedures. The role will also support the Finance Department in ensuring compliance with company policies and financial guidelines.

• Perform day-to-day financial transactions, including sorting, verifying, classifying, and accurately recording accounts payable data
• Ensure invoices for purchases of goods and services are supported by purchase orders
• Pay all approved invoices and repetitive contractual payments on or before their due date
• Prepare payment requisitions for approval by the Assistant Financial Controller
• Process, update, and maintain accounting journals, ledgers, and other records detailing financial business transactions
• Prepare daily and monthly reconciliations, including but not limited to: Accounts Payables Vendor Reconciliation and Credit Card Reconciliations
• Research, track, and liaise appropriately with external vendors and internal departments to respond to queries on invoices or payments
• Investigate and resolve discrepancies by reconciling vendor accounts and monthly statements and recommend actions to resolve discrepancies
• Compile data and prepare a variety of financial reports
• Process outgoing payments in compliance with financial policies and procedures
• Maintain an accurate filing system for all payment records by filing, photocopying, scanning finance documents, and preparing boxes for storage
• Perform basic clerical duties such as organizing, responding to emails, and processing mail
• Assist with the month and year-end closing, including audit support
• Assist in maintaining health, safety and environment (HSE) requirements according to company and regulatory policies
• Perform other duties as requested by Management

Education/Experience

• Associate's Degree in Accounting, Finance or Business Administration
• 1-2 years' experience in a similar role
• Sound understanding of accounting principles, expense accounts, and cost centers

Desired Knowledge & Skills

• Competency in Microsoft applications, including Word, Excel, and Outlook
• Strong organizational, verbal, and written communication skills
• Attention to detail and the ability to multi-task
• Ability to work under pressure and meet deadlines
• Strong planning, problem-solving, data entry, and analytical skills
• Ability to analyze information and processes